SBAC-PAD 2019 PhD Forum & Student Mentoring Program


The first annual SBAC-PAD PhD Forum event will hold poster presentations by students working toward a PhD in broadly defined areas related to high-performance and distributed computing. In addition, there will be a broader, enhanced program to include several lunch-time sessions to provide the student participants coaching in scientific writing and presentation skills.

Participating students will have the opportunity to both present their research work and interact with senior academic and industry people in an informal setting. In addition, there will be mentoring sessions to help students improve communication skills, obtain valuable information for career planning, get familiar with a few of the trendy research topics, and make valuable contacts – all while enjoying the SBAC-PAD main conference and many associated workshops. The program culminates with a poster presentation, where students have the opportunity to practice what they learned and disseminate their work to the broader SBAC-PAD audience.

The Student Research Program will be scheduled so that the participating students can follow all the main scientific and social events of the conference, and it is open to all students, including the authors of papers presented at the conference.


(details will be provided closer to the time of the conference)

Day Time Activity
Tuesday Lunchtime Seminar on writing papers and presenting
Wednesday Lunchtime Workshop on poster presentation skills (training for the poster session)
Wednesday Throughout Day & Late Afternoon Poster Session: Details to be announced
Thursday Lunchtime Panel on research and career planning (academia, research labs, industry)


Seminar on paper writing and presentation skills is a discussion about what makes a great research paper and presentation. The basic idea is to understand the essence that all good papers and presentations contain and how to incorporate that into your own work.

Workshop on poster presentation skills offers a chance for everyone to give a 3 minute teaser talk about their poster and gain feedback from both the mentors and their peers. The goal is to be positive about the poster and provide constructive comments on both the poster material organization as well as the quick presentation to help presenters be better at summarizing their work and using that teaser talk to engage with the audience in more detailed discussions.

Panel on research and career planning will include representatives from academia, research laboratories (non-industry), and industry. After a short presentation from each about what their job entails and why you might consider it, attendees are open to ask any questions to help guide what decision is the right one for them. While this is career focused, other topics, such as lifestyle and side effects of the career choices on their personal life are welcomed.

Students are encouraged to engage with conference attendees during the paper sessions, and scheduling of student events supports this. Making connections that help incorporate attendees into the community is an important additional goal. To facilitate this process, forum mentors will make appropriate introductions for student participants.


1 Applicant Statement of Interest This section should include:
  • Short bio sketch;
  • Current research interests;
  • Plan for future research/career;
  • Objectives for participating in the SBAC-PAD Student Program.
The applicant should also answer the following question: How do you expect the interaction with the SBAC-PAD community will further your research/career goals?
2 Poster Proposal This section should include:
  • Title of work and author & advisor(s) names and affiliations;
  • Brief description of work being done, including problem being addressed and the research methodology being used;
  • Abstract of results to be presented in the poster (optional).
3 Advisor Statement of Support On institution letterhead, this letter should:
  • Verify applicant is a full-time student;
  • Confirm support for applicant's participation;
  • State length of time student has been under supervision of advisor writing the letter.
Advisor should email the letter as a link or pdf attachment to [][2] and have SBAC-PAD 2019-PhD Forum-[full name of student] as the subject of the email.


What/When to Submit

Applicants should prepare a submission document that addresses items 1 & 2 above. The manuscript cannot exceed two (2) pages using at least 10-point size font on 8.5x11 inch pages with at least 1 inch margins. This document should be submitted as a pdf file.

Submission of the application is via EasyChair, and the submit link below will take you to the site. Everywhere you see “paper” on the EasyChair submit site, that refers to your application. Also, you will be asked to enter an abstract. Use the same one that has been included in your application.


The letter of support from the advisor should be emailed by the time you submit your application, so please arrange accordingly.

Submission Dates/Deadlines

The goal is to accept as many applications as our capacity allows, but the availability of our resources, including travel support, will limit the number of participants in the program. To be fair, we will employ a “first-come-first-served” approach, with a rolling selection process to be used until the capacity is reached, based on the following schedule:

Application received by Acceptance notice will be sent by
9 August 2019 (23:59 AoE) 16 August 2019 (23:59 AoE)
16 August 2019 (23:59 AoE) 23 August 2019 (23:59 AoE)
23 August 2019 (23:59 AoE) 30 August 2019 (23:59 AoE)


Review of Applications

A committee drawn from the SBAC-PAD community and representative of the different areas of research that the conference embraces will review the applications in concert with the PhD Forum co-chairs. By submitting an application, the student is making a commitment to prepare and present a poster at the conference.


Write to Arthur Lorenzon or Flávia Pisani Any questions should be addressed to both chairs to ensure the quickest response.